2025 Summer seminar information coming soon!

June 24 - 26, 2025

2024 Summer Seminar

We are excited to re-connect IN PERSON! Join us in Appleton, WI at Fox Valley Technical College June 12 and 13 for community building and professional development! See more details below.


WAIE is seeking session proposals for the 2024 Summer Seminar. First time presenters are welcome and encouraged!
Deadline: April 24, 2024

Have an idea, but need a bit more time? Reach out to us at waie.org@gmail.com


Pre-Seminar Workshop (Half-day)

Date: Wednesday, June 12

Time: 12:30pm-4:00pm

Location: Fox Valley Technical College

Cost: $25

Choose between two workshop options:

Option 1: Risk Management for Faculty-Led Short-Term Study Abroad

Option 2: F-1 Advanced Case Studies: Navigating Regular Gray Areas and Uncertainty

 Optional No-Host Dinner to follow

Full-Day Seminar

Date: Thursday, June 13

Time: 8:00am-4:00pm

Location: Fox Valley Technical College

Cost: $100

8:00 -8:30 a.m. Check-In/Networking
8:30-8:50 a.m. Welcome and Opening Remarks
9:00-9:50 a.m. Concurrent sessions
9:50-10:20 a.m. Refreshment Break
10:20-11:10 a.m. Concurrent Sessions
11:25-12-15 p.m. Concurrent Sessions
12:15-1:30 p.m. Lunch, Business Meeting
1:45-2:35 p.m. Concurrent Sessions
2:35-3:00 p.m. Refreshment Break
3:10-4:00 p.m. Concurrent Sessions

June 12 Tentative Schedule

Time Session 1 Session 2
1:00pm – 4:00pm Risk Management for Faculty-Led Short Term Study Abroad F-1 Advanced Case Studies: Navigating Regulatory Gray Areas and Uncertainty

June 13 Tentative Schedule

Time Session 1 Session 2 Session 3
9:00am – 9:50am Cultural Immersion Through the Preparation of Mobile Health Clinics in Guatemala Sustainability & Climate Action in International Education J-1 Scholar Basics
9:50am – 10:20am Refreshment Break Refreshment Break Refreshment Break
10:20am – 11:10am Leveraging Alumni to Rebuild Education Abroad Permanent Residency Basics
11:25am – 12:15pm Wellness in Education Abroad Alphabet Soup of Immigration
12:15pm – 1:30pm Lunch & Business Meeting Lunch & Business Meeting Lunch & Business Meeting
1:45pm – 2:35pm

Its Complicated: International Admission and Graduate Departments

Strategies to Engage with Newly Admitted International Students
2:35pm – 3:00pm Refreshment Break Refreshment Break Refreshment Break
3:10pm – 4:00pm Embarking on Adventure: Navigating Ways to Help Students Finance Study Abroad Diplomas, Transcripts, or External Exams: A World of Secondary Documents

*Sessions are subject to change


Cultural Immersion through the Preparation of Mobile Health Clinics in Guatemala

The course takes place during the fall semester, culminating with an 11-day trip abroad to the east coast of Guatemala, where students and team members provide 5 mobile health clinics for 7 underserved village communities. Discussed within this session will be host site selection, gating criteria for safe travel abroad, course content preparing students for culturally competent healthcare services through mobile health clinics, in-country service outreach, maintenance of student’s mental health through the daily pre-brief and de-brief process, student assessments within the course, and the importance of debriefing with students upon return home.

Sustainability & Climate Action in International Education

Knowing that sustainability and climate action are growing values with today’s students, how can we as International Educators get involved and show our support for these issues as well? In this session, we’ll explore key terms, introduce the Climate Action Network for International Educators, and brainstorm ways to take immediate action against climate change within our field.

J-1 Scholar Basics

J-1 Scholar basics will provide an overview of the requirements and regulations related to the Research Scholar, Professor, and Short-Term Scholar categories. The presentation will touch on the required documentation for issuing the DS-2019, as well as, the regulatory mechanisms that can impact J-1 scholars such as clinical limitations, the two year home residency requirement and the 24 month bar on repeat participation.

Leveraging Alumni to Rebuild Education Abroad

With budget restraints and a new generation of college students, peer advisors and engaging with education abroad alumni is more important than ever. In this session, we will cover different types of peer advisor/ambassador program models, recruitment strategies, training examples, and DEIJ strategies to incorporate into your alumni engagement.

Permanent Residency Basics

This session will provide a general overview of permanent residency options. This session is beneficial for department administrators, payroll, benefits, and other staff working with international staff.

It’s Complicated: International Admission and Graduate Departments

The relationship between International Admission and Graduate departments can be complicated. We are hoping that this session will provide knowledge and tools but mostly to be a discussion – as the dynamics of these relationships can be most benefited by hearing from others in similar situations; strategies that worked and those that didn’t. This presentation will lay out common roadblocks – giving resources and speaking to the nature of comparative education and how ECE handles certain country specifics in terms of graduate departments. We will explore comparative education and how it relates to the graduate admissions process. We will discuss common issues one may see with international education, such as 3-year programs, programs where a student may have “too much” education or complicated educational histories.

Alphabet Soup of Immigration

This session will provide a general overview of the common immigration statuses seen at our university. This session is beneficial for department administrators, payroll and benefits staff, and other staff working with international staff.

Wellness in Education Abroad

We invite you to join your Education Abroad community in this round table discussion about mental health and wellness. Together we will share some ideas for supporting mental health wellness among professionals and pose question to the group for discussion and idea generation. The second goal of our round table will be to talk about ways in which we connect students to resources during the pre-departure process and while abroad to support their mental health and wellness. Attendees can expect to exchange ideas and leave with the start of a shared idea and resource document to add to post conference.

Strategies to Engage with newly Admitted International Students

UW-Milwaukee has an elaborate communication and outreach plan for newly admitted international students. We put significant effort into connecting with these students to increase our yield, create a sense of belonging as soon as they are admitted, and help students successfully transition to our campus. Topics covered will include why this is important, the UWM international student population, challenges, and complications. We will also provide specific examples of our efforts, including website content, email campaigns, social media groups and virtual sessions. Please come prepared to join the discussion and share your own experiences!

Embarking on an Adventure: Navigating Ways to Help Student Finance Study Abroad

Is inflation adversely impacting your Study Abroad Programming budgets? Is this hindering student participation in Study Abroad? This session aims to facilitate dynamic idea exchange by offering practical insights and strategies for guiding students through the financial aspects of their Study Abroad aspirations in a round table format. Gain valuable perspectives from diverse stakeholders, including International Education professionals, faculty members, and others, as they share their experiences and approaches in assisting students with financing their Study Abroad endeavors.

Diplomas, Transcripts, or External Exams: A World of Secondary Documents

Secondary school students throughout the world receive a wide variety of documents to represent the results of their study. In some countries, it’s examination results issued by an external examining body, while in others, it’s a transcript issued by the secondary school that may or may not confirm graduation. So how do we know what to expect from each country? It’s impossible to cover every country of the world in a single session, but fortunately countries related by geography and/or history often have similar documentation practices. This session will look at major regions and types of educational systems and the secondary education documentation common to each of them.


WAIE is proud to award Summer Seminar grants in the amount of $100.00, for an individual registrant. If the registration cost exceeds $100, the individual is responsible for the remainder. You must be a WAIE member to be awarded a grant. If you are not a WAIE member, please join now – membership is free!

Application deadline is May 31, 2024. Click here to apply.

Chosen award recipients must register for the Summer Seminar and attend the event to receive their $100 reimbursement check.


Candlewood Suites*
4525 W College Avenue, Appleton

*This hotel offers FVTC special rates. To access rate call hotel directly and let them know at booking you are attending a FVTC hosted event. If you would like to book online email erika.cuevas3685@fvtc.edu for online code

Comfort Suites
3809 W Wisconsin Avenue, Appleton

Country Inn & Suites by Radisson
355 N. Fox River Drive, Appleton

DoubleTree by Hilton Appleton
150 S Nicolet Road, Appleton

Fairfield Inn & Suites
130 S Nicolet Road, Appleton


Address: 1825 N. Bluemound Drive, Appleton WI 54914

Floor Plans & Parking Maps 

Campus Site Map

Campus Room Map

Directions: There are two roundabouts on Bluemound Drive where you can enter onto the FVTC property. Park in the North Parking lot by turning right after entering the FVTC property.

Parking: Parking at FVTC is free of charge. Please park in the North Parking Lot , Entrance #15 or#16

Please note that all campus visitors are expected to follow the “Visitor Code of Conduct Policy” which can be found on the FVTC website along with all college policies