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WAIE TEAM POSITION DESCRIPTIONS

WAIE is currently seeking a Membership & Communications Coordinator, Two Year College Representative, and Conference Planner!

Apply for a WAIE Leadership Team position

Chair Stream

Term: Three years (Year 1 is chair-elect, Year 2 is chair, and Year 3 is past-chair)

Eligibility: Prior membership in WAIE and one or more of the following criteria: previous experience on WAIE Leadership Team, previous leadership in NAFSA, or previous leadership in another professional organization in the field of international education.

Appointment: The Chair-Elect shall be elected by the Wisconsin Association of International Educators (WAIE) Membership. After serving as Chair-Elect for one year, the Chair-Elect shall automatically become the Chair, without need for an additional vote by the members. After serving as Chair for one year, the Chair shall automatically become the Past Chair, without any need for an additional vote by the members. The Past Chair will serve for one year.

Responsibilities: The Chair Stream serves as a resource for all WAIE members. The chair-elect assists the current WAIE chair and helps plan the NAFSA Region V conference. The chair of WAIE has responsibility for overall State Conference program content and overall state business. The past-chair assists the current WAIE chair and represents WAIE at NAFSA Advocacy Day. All chair positions help appoint vacant WAIE Leadership Team positions and select grant recipients.

In addition to being a key part of the WAIE Leadership Team, the WAIE Chair represents WAIE to Region V NAFSA: Association of International Educators.* The Region V Team meets in the winter once per year at the site of the next Regional Conference, once at the annual NAFSA conference, and again at the regional conference as well as communicates via e-mail throughout the year. Attendance at these meetings is required. Also required is attendance at the Region V conference held during each of the years of service.

*If NAFSA requires the WAIE Representative to Region V to be a NAFSA member, and the WAIE Chair is not a NAFSA member, s/he may designate a WAIE leadership team member who is a member of NAFSA to represent WAIE at the Region V team meetings.

Qualifications/Skills Needed: Working knowledge of WAIE and its history; leadership skills required; conference planning and/or program development skills are preferred

Other requirements: Members of the Leadership Team work to identify potential members and encourage membership in WAIE, assist in WAIE Conference planning, facilitate or identify a facilitator for at least one What’s Up, Wisconsin? per year. Attendance at both the annual state conference and spring and summer planning meetings are required of all WAIE Leadership Team members. 

 

ESL Representative

Term: Three years, with opportunity for renewing annually following initial three-year term.

Eligibility:  Prior membership in WAIE and experience in administering and/or teaching ESL is required.

Appointment: By the Chair

Responsibilities: The ESL Representative serves as a resource for WAIE members with questions about English as a Second Language programs, making referrals to relevant resources and individuals, as needed.  The ESL Representative will 1) encourage other ELL professionals in Wisconsin to submit high quality session proposals regarding ESL teaching and programming for the state conference, 2) encourage communication between ESL professionals within the membership, and 3) develop and/or support other professional development activities for WAIE membership.

Qualifications / Skills Needed: The ESL representative must have experience in administering and/or teaching ESL.  They must also have support and encouragement of their home institution to carry out the ESL State Representative's responsibilities.

Other Requirements: Members of the Leadership Team work to identify potential members and encourage membership in WAIE, assist in WAIE Conference planning, facilitate or identify a facilitator for at least one What’s Up, Wisconsin? per year. Attendance at both the annual state conference and spring and summer planning meetings are required of all WAIE Leadership Team members. 

 

Education Abroad Representative

Term: Three years, with opportunity for renewing annually following initial three-year term.

Eligibility: Prior membership in WAIE and relevant experience in the Education Abroad field is required.

Appointment: By the Chair 

Responsibilities: The Education Abroad (EA) Representative serves as a resource for WAIE members with questions about education abroad programs, making referrals to relevant resources and individuals, as needed. The EA representative will 1) encourage other EA professionals in Wisconsin to submit high quality session proposals regarding Education Abroad topics for the state conference, 2) encourage communication between EA professionals within the membership 3) co-facilitate or identify a facilitator for the Education Abroad pre-conference workshop at the state conference, 4) and develop and/or support other professional development activities for WAIE membership.

Qualifications Needed: Experience with study abroad program advising and coordination.

Other Requirements: Members of the Leadership Team work to identify potential members and encourage membership in WAIE, assist in WAIE Conference planning, facilitate or identify a facilitator for at least one What’s Up, Wisconsin? per year. Attendance at both the annual state conference and spring and summer planning meetings are required of all WAIE Leadership Team members. 

 

Admissions/Recruitment Representative

Term: Three years, with opportunity for renewing annually following initial three-year term.

Eligibility: Prior membership in WAIE and relevant experience in the international admissions, recruitment, or enrollment management is required.

Appointment: By the Chair

Responsibilities: The Admission/Recruitment representative serves as a resource for WAIE members with questions about international enrollment management, admissions, and recruitment, making referrals to relevant resources and individuals, as needed. The Admissions/Recruitment representative will 1) encourage other international admission/recruitment professionals in Wisconsin to submit high quality session proposals regarding international enrollment management topics for the state conference, 2) encourage communication between international admission/recruitment professionals within the membership, and 3) develop and/or support other professional development activities for WAIE membership.

Qualifications Needed: Experience with international enrollment management, admission, and/or recruitment.

Other Requirements: Members of the Leadership Team work to identify potential members and encourage membership in WAIE, assist in WAIE Conference planning, facilitate or identify a facilitator for at least one What’s Up, Wisconsin? per year. Attendance at both the annual state conference and spring and summer planning meetings are required of all WAIE Leadership Team members. 

 

ISSS Programming Representative

Term: Three years, with opportunity for renewing annually following initial three-year term.

Eligibility: Prior membership in WAIE and experience in coordinating programming for F and J international students and/or scholars is required.

Appointment: By the Chair

Responsibilities: The ISSS Programming Representative serves as a resource for WAIE members with questions about programming for F and J students/scholars, making referrals to relevant resources and individuals, as needed. The ISSS Regulations Representative will 1) encourage other ISSS professionals in Wisconsin to submit high quality session proposals regarding international student and scholar programming for the state conference, 2) encourage communication between ISSS professionals within the membership 3) co-facilitate or identify a facilitator for one regulatory pre-conference workshop at the state conference, and 5) develop and/or support other professional development activities for WAIE membership.

Qualifications/Skills Needed: Experience coordinating ISSS programming.

Other requirements: Members of the Leadership Team work to identify potential members and encourage membership in WAIE, assist in WAIE Conference planning, facilitate or identify a facilitator for at least one What’s Up, Wisconsin? per year. Attendance at both the annual state conference and spring and summer planning meetings are required of all WAIE Leadership Team members. 

 

ISSS Regulations Representative

Term: Three years, with opportunity for renewing annually following initial three-year term.

Eligibility: Prior membership in WAIE and experience in advising F and J international students and/or scholars on visa regulations is required.

Appointment: By the Chair

Responsibilities: The ISSS Regulations Representative serves as a resource for WAIE members with questions about F and J visa regulations, making referrals to relevant resources and individuals, as needed. The ISSS Regulations Representative will 1) encourage other ISSS professionals in Wisconsin to submit high quality session proposals regarding international student and scholar regulatory topics for the state conference, 2) encourage communication between ISSS professionals within the membership 3) co-facilitate or identify a facilitator for one regulatory pre-conference workshop at the state conference, 4) coordinate the annual What’s Up, Wisconsin? (WUW) schedule and oversee the annual updating of WUW materials/forms, and 5) develop and/or support other professional development activities for WAIE membership.

Qualifications/Skills Needed: Working knowledge of F and J visa regulations and familiarity with F and J regulatory resources.

Other requirements: Members of the Leadership Team work to identify potential members and encourage membership in WAIE, assist in WAIE Conference planning, facilitate or identify a facilitator for at least one What’s Up, Wisconsin? per year. Attendance at both the annual state conference and spring and summer planning meetings are required of all WAIE Leadership Team members. 

 

Two-Year Institution Representative

Term: Three years, with opportunity for renewing annually following initial three-year term.

Eligibility: Prior membership in WAIE and experience working as an international educator in a two-year college.

Appointment: By the Chair

The Two-Year Institution Representative will 1) provide outreach to two-year colleges with the goal of increasing both membership and conference attendance within the state, 2) encourage communication between WAIE members who are international education professionals working at two-year institutions, 3) encourage the use of and participation in workshops, consultations and other WAIE services among two-year institutions, 4) encourage the development of program proposals from two-year institutions for the state conference, and 5) develop and/or support other professional development activities for WAIE membership.

Skills needed: Experience working for and in developing programming for international students or education abroad at a community college or two-year institution.

Other requirements: Members of the Leadership Team work to identify potential members and encourage membership in WAIE, assist in WAIE Conference planning, facilitate or identify a facilitator for at least one What’s Up, Wisconsin? per year. Attendance at both the annual state conference and spring and summer planning meetings are required of all WAIE Leadership Team members. 

 

Social Media/Website Coordinator

Term: Three years, with opportunity for renewing annually following initial three-year term.

Eligibility: Prior membership in WAIE is required.

Appointment: By the Chair

Responsibilities: The Social Media/Website Coordinator will 1) maintain/manage the WAIE web site, 2) maintain/manage the WAIE social media accounts, 3) create online forms for WAIE conference registration and surveys, RSVPs, membership renewal, What’s Up, Wisconsin sign up, etc., 4) serve as a resource for those with questions about access to and/or use WAIE online forms, 5) advise the WAIE Team on technical issues related to conference planning and other team efforts and initiatives, 6) manage/maintain WAIE Leadership Team and WAIE Members Shared Resources Google Drive folders, 7) identify individuals who can contribute to conference sessions and training efforts, and 8) help WAIE maximize its use of technology.

Skills Needed: Working knowledge of social media, interest in technology and online tools, ability to learn quickly, attention to detail, experience working with or interest in website content management.

Other requirements: Members of the Leadership Team work to identify potential members and encourage membership in WAIE, assist in WAIE Conference planning, facilitate or identify a facilitator for at least one What’s Up, Wisconsin? per year. Attendance at both the annual state conference and spring and summer planning meetings are required of all WAIE Leadership Team members. 

 

Membership and Communications Coordinator

Term: Three years, with opportunity for renewing annually following initial three-year term.

Eligibility: Prior membership in WAIE is required.

Appointment: By the Chair

Responsibilities: The Membership and Communications Coordinator is responsible for managing activities that promote new and continuing membership in WAIE and ensuring reliable and prompt communication to the membership.  The Membership and Communications Coordinator will 1) recruit academic institutions, organizations and individuals to become WAIE members, 2) process new membership applications and welcome new members to the organization, 3) maintain and update the membership list as needed, 4) collaborate with the Social Media/Website Coordinator regarding online membership applications and communication tools, 5) send communication to members regarding the annual conference, WAIE updates, international education job openings, and other relevant international education information, and 6) encourage non-members who attend the annual conference and other WAIE activities to become WAIE members.

Skills Needed: Strong communication skills, basic database skills and knowledge, strong organizational skills, high attention to detail.

Other requirements: Members of the Leadership Team work to identify potential members and encourage membership in WAIE, assist in WAIE Conference planning, facilitate or identify a facilitator for at least one What’s Up, Wisconsin? per year. Attendance at both the annual state conference and spring and summer planning meetings are required of all WAIE Leadership Team members. 

 

WAIE Treasurer

Term: Three years, with opportunity for renewing annually following initial three-year term.

Eligibility: Prior membership in WAIE is required.

Appointment: By the Chair

Responsibilities: The Treasurer has primary responsibility for managing, monitoring and reporting on WAIE’s finances. This responsibility includes access to the WAIE bank account for the purposes of issuing reimbursement of expenses, making payments, and making awards. The Treasurer will oversee all financial transactions, reconcile finances, and assist with budget planning based on access to current balances and past allowances. S/he will prepare financial reports for the WAIE Leadership Team at each team meeting, as well as upon request of the Chair. The Treasurer will also provide to WAIE’s Registered Agent information needed to submit an annual report to the Wisconsin Department of Financial Institutions and submit WAIE’s tax e-postcard (with the support of WAIE’s tax attorney).

Skills Needed: Familiarity with/interest in monitoring finances and setting/managing budgets, strong organizational skills, high attention to detail.

Other requirements: Members of the Leadership Team work to identify potential members and encourage membership in WAIE, assist in WAIE Conference planning, facilitate or identify a facilitator for at least one What’s Up, Wisconsin? per year. Attendance at both the annual state conference and spring and summer planning meetings are required of all WAIE Leadership Team members. 

 

Conference Planner

Term: One year, with opportunity for renewing annually following initial one-year term.

Eligibility: Prior membership in WAIE is required. Experience with conference and/or event planning. Previous participation in the WAIE annual conference or similar conference.

Appointment: By the Chair. Submit an online application by January 13, 2019. Position begins late January. 

Responsibilities:  The Conference Planner is a member of the WAIE Leadership Team.  The Conference Planner works closely with the WAIE Chair to serve as the main coordinator for the annual conference to ensure coordination of the following:

  • Publicity
  • Conference center logistics and hotel room blocks
  • Catering
  • AV needs
  • Schedule and room assignments
  • Conference program
  • Signage: Registration, Session Signs, etc.
  • Conference budget (submit all proposed expenditures to the Chair and Treasurer for approval)

 

Skills Needed: Strong organizational skills, high attention to detail, event planning and project management; strong communication skills


Other requirements:  Ideally the Conference Planner will reside or work in or near Madison, WI, where the conference will take place.  Those who live or work outside of the Madison area are still welcome to apply. All WAIE Leadership Team members are required to attend both the annual WAIE conference and the spring and summer WAIE Leadership Team meetings.